Registrar & Student Communications

Quail Springs is a leading environmental educational nonprofit that empowers students of all ages and backgrounds with knowledge, skills, and inspiration essential to cultivating ecological and social health.Quail Springs Mission Statement

Founded in 2004, Quail Springs is a leading educational nonprofit stewarding a 450-acre, high desert permaculture farm and conservation site. We teach strategies and techniques for designing resilient environments and creating healthy and culturally vibrant communities. Quail Springs mission is to empower students of all ages and backgrounds with knowledge, skills, and inspiration essential to cultivating ecological and social health. We believe the most effective way to foster positive change is through our relationships, with one another and our ecologies.

Our goal on the farm is to provide as much of our daily food as possible throughout the year for staff, students and visitors to Quail Springs Farm, as well as for our food-giving animals. We do this through our mixed food forest and garden systems and holistic, integrated food producing animal systems. The residents and staff are a dedicated group of teachers, farmers, natural builders, inspired chefs, and land stewards who strive to further our non-profit’s mission through working, living, and teaching within the ethics of Permaculture. Our community focuses on providing top quality education through our courses, tending and rehabilitating the land on which we are situated, creating culture through food, music and farming, and outreach to people seeking regenerative lifestyles.

This opportunity offers extensive practical opportunities to learn about the day-to-day operations of a full-time functioning Permaculture farm and educational organization, and is geared specifically for those deeply interested in and drawn to work long-term in community in a supportive role. We are looking for individuals who embrace simple, remote, rural living: successful applicants are able to live and work in the same community, while striking a work/life balance. They are inclusive, flexible, comfortable in groups, creative problem solvers, and are able to manage themselves through a wide range of challenges. High energy, a good sense of humor, strong communication skills, a positive attitude, and a willingness to learn and to teach are essential attributes.

Position Description

This portion of the position is focused on all aspects of support to course students and to the Program Coordinator. This includes, but is not limited to course promotion, fielding inquiries about courses, pre-course registration and communications with students (including handling waivers, directions, and orientation packages), facilitating students’ arrivals and departures, and assisting in hosting students and helping to create a positive experience for them while on site. This position will also include other duties as needed and assigned by the Program Coordinator.

This could be an opportunity to utilize your skills in organization and communication to create promotion and communication plans that would improve current systems. You would also be welcome to use your creativity to help write articles for our newsletter or other publications, create content for the website, help design brochures or fliers, depending on your passions and skills in these areas.

Primary Responsibilities

  • Ensure that programs are promoted through the relevant forums, websites, and links. Field inquiries about courses from potential students
  • Register course participants, including all pre-course communications. This includes welcoming students when they register, confirming student payment and reminding students about payment plans, sending students orientation packets and directions to get here, etc.
  • Ability to respond to students within 48 hours on business days to ensure responsiveness
  • Register the following courses:
    • Permaculture Design Courses (twice annually, one in late October, one in early May)
    • Farm Tours (2-3 times per year, often September and June)
    • SBCC Practicums (two weekends per year, often November and March)
    • Potentially: Land/Water Restoration Course (if it happens again, not currently scheduled)
    • Potentially: Cal Poly programs
    • Potentially: Other courses as available
  • Working closely with Program Coordinator to answer students’ questions and send out updated materials, frequently check shared spreadsheets to understand next tasks needed
  • Update orientation and meet up materials as needed per course
  • Help send out post-course materials, including thanking students, directing them to resources, and sending any course links
  • Help coordinate student arrivals and departures to Quail Springs, welcome and do preliminary orientations with students as they arrive, handle waivers and feedback forms

Qualities & Qualifications of the Ideal Person

  • Desire to work with children’s and adult programming

  • High attention to detail & exceptional organizational skills

  • Flexibility and adaptability to changing situations

  • Good interpersonal skills, a positive attitude, and a good sense of humor

  • Willingness to engage in more mundane community chores (laundry, cleaning, etc.) and a strong spirit of volunteerism on community projects

  • Effective communication skills (good writing and editing skills a plus)

  • Familiarity with the 8-shields acorn model highly advantageous

  • Cultural sensitivity & ability to adapt working style

  • Desire and ability to work in a team

  • Ability to self-regulate and take initiative, strong work ethic

  • LGBTQ folks and people of color are strongly encouraged to apply

  • We value relevant life experiences that demonstrate qualification as much as education


Quail Springs Permaculture is based near Ventucopa, California in the Cuyama Valley.

Time Commitment

QS is ideally looking for someone with availability from September 2017 – May, 2018. It is preferable to have you visit the site before committing, to determine whether this is a fit. A two-week trial period begins your stay, followed by monthly check-ins.

Working & Living Conditions

The program registrar will live and work in the Quail Springs’ community setting, where there are anywhere from 10-20 other people living and working on the mission of the organization. The site is remote, with limited communications (cell phones do not work, and internet and phone service is limited to the office/classroom area). We have a very small office or RV as our indoor working environments (at times the classroom is available). Quail Springs’ classroom and kitchen commons are two 30-foot yurts which are heavily used during programs. Work will be acute prior to, during, and just after programs and other events.

We provide camping space (with your own gear), nourishing food, a reference library, on-site phone service /internet, hundreds of acres of beautiful wilderness, a lively community atmosphere of various ages, and what many have deemed a treasured life-changing experience.


Food & services are also provided and are valued at $350/month per person. 40-50 hours total for PDCs, or approximately 2 hours per student. Compensation is DOE.

Quail Springs does not discriminate on the basis of race, color, gender, gender identity, sexual orientation, religion, etc. Quail Springs is a drug-free site.


Thank you for your interest in the position of Registrar & Student Communications for Quail Springs Permaculture. We look forward to learning more about you. Please complete the application below and our team will contact you as soon as possible.

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